Academic+Pep+Rallies

Timeline for Pep Rally Arrangements As soon as you are aware of the assignment to run a pep rally: Two-three weeks before the pep rally One-two weeks before the pep rally Tuesday before pep rally Wednesday before pep rally Thursday Friday
 * Schedule with Exchange Avenue Baptist Church for date/time of pep rally
 * Develop the theme for the Pep Rally
 * Advise the art and music teacher of the theme of the Pep Rally, so they can begin formulating class activities that will decorate/entertain for the event.
 * Share the theme of the Pep Rally with teachers at faculty meeting
 * Have Dr. Jan send out the voting ballots to teachers 2.5 weeks in advance of the pep rally with ballots to be sent to her (faculty/staff ballots hard copy, student ballots by email) 2 weeks in advance of the Pep Rally.
 * Arrange for lunch with Joyce two weeks in advance (she can arrange hot dogs or whatever, but something special, like pop and dessert need to be arranged for)
 * Advise Jo Smith of things that need to be purchased for the Pep Rally
 * Dr. Jan should provide the winners of the voting to Jo Smith as soon as they are tallied to order the trophies and medals
 * Check back with the art/music teachers to ensure their participation
 * Insure that music teacher is in charge of music for events as well as the sound system
 * Have teachers complete pep rally ballots at a faculty meeting
 * Send invitations (through two Wednesday folders) to families of honored children
 * Design a flier that will be sent to parents advising all parents of Pep Rally and times.
 * Decide on the order of the agenda for the pep rally and send through email to Dr. Jan
 * Get with Martha to insure that parents will be available to assist in decorations
 * Provide teachers with the plan for the Pep Rally at the faculty meeting
 * Check back with your folks on food, music, decorations to make certain that the plan is in place
 * Make sure invitations and fliers are sent home to parents advising them of Pep Rally
 * Check with Jo Smith if you need coverage for any classes, etc.
 * Get medals, trophies, decorations, music to Church
 * Go to Pep Rally